Expensify

Expensify is an AI-powered spend management platform that automates the entire expense lifecycle, from receipt capture to reimbursement. Its SmartScan technology reads receipt photos, emailed receipts, or forwarded files and extracts merchant, date, amount, and currency automatically, while Concierge AI categorizes transactions, enforces company policy in real time, and explains the reasoning behind every automated action. The platform combines expense tracking, corporate cards, travel booking, bill pay, invoicing, and business chat into a single app used by more than 15 million members worldwide.

Beyond individual expense tracking, Expensify serves finance and accounting teams with multi-level approval workflows, custom financial reporting, budget controls, and two-way sync with major accounting and ERP systems including QuickBooks, NetSuite, Sage Intacct, Xero, and Workday. Its Bring Your Own Cards (BYOC) feature connects to more than 10,000 banks worldwide for automatic reconciliation, so companies aren't locked into a specific corporate card program, while the Expensify Visa Commercial Card offers cash back that can offset subscription costs.

A standout feature for AI-native teams is the Expensify MCP server, which lets finance leaders and managers connect Claude, ChatGPT, Cursor, or any MCP-enabled AI assistant directly to live Expensify data. This allows natural-language queries like "what did we spend on software last quarter" or "which reports need my approval," turning expense data into something conversational rather than something buried in dashboards.

Expensify is built for a wide range of users: freelancers and self-employed individuals can use the free tier to track personal receipts, small teams of 1-9 employees fit the flat-rate Collect plan, and larger organizations with complex approval hierarchies and ERP needs use the Control plan. Accountants and bookkeepers also use Expensify's ExpensifyApproved partner program to manage client expenses at scale.

Expensify offers a free tier (Track & Submit) with unlimited SmartScans, distance tracking, manual entry, and CSV export for individuals and freelancers. Paid business plans: Collect is a flat $5 per member per month (no annual commitment, pay-as-you-go) for teams of 1-10 covering expense tracking, corporate cards, travel booking, and chat. Control is $9 per member per month with the Expensify Card (or $18/member without it) for teams of 10-1,000+, adding multi-level approval workflows, SSO, custom fields, and deeper ERP integrations (NetSuite, Sage Intacct). Control bills only active members who create, submit, approve, reimburse, or export reports in a given month, while Collect bills all unique members. Enterprise/custom pricing is available for large organizations with complex needs.